Minute Minder

$29.99 / £15.00 / €22.40

MinuteMinder™ Platform: PPc (Portrait)

Welcome to Minute Minder, one of the leading Minute management tools on the market. This flagship product by Raspberry Software provides a Microsoft integrated minuting tool to allow you to create meetings, minute meetings and finally distribute formatted minutes that can be mailed as a record of the meeting.
Minute Minder will not only make you more productive it will also assist you in creating more organized meetings that are agenda lead and result in a record of who committed to what actions.

Starting Minute Minder

On starting Minute Minder you will be presented with a list of all previously saved meeting minutes.

You can either:

	Select one of these previously saved meetings to edit
	*Select New* from the Tools menu to create new meeting**
	Manipulate these files (copy, rename, beam, send) by click and holding on the file name.

Meeting Setup

The Setup Meeting dialog provides a central focal point where by a meeting can be created, booked, minuted and the minutes distributed. From this screen you can:

	Create/edit the meeting title. The meeting title is used as the basis for the file name the meeting will be saved to,
	*Open the Time* dialog to specify the date and time the meeting should be scheduled for,**
	*Use the Attendees* screen to select the mandatory and optional meeting attendees (e.g. the people you would like to invite to the meeting.),**
	Create the agenda for the meeting optionally allocating a speaker and time slot for the agenda item.

Once the meeting has been created the Tools menu is used to:

	Book the meeting as an Outlook Calendar request to the chosen attendees,
	Enter the Minutes screen to record meeting minutes when in a meeting situation,
	*Once the meeting has finished Distribute* automatically formatted meeting minutes to all those who attended the meeting.**

	Selecting a Date and Time for the Meeting
	*Using "Set.." from the Setup Meeting* screen you can create the date and start & finish time for the meeting. On closing the dialog the Setup Meeting screen will be updated the selected time.**

Attendee Selection

Using "Choose..." from the Setup Meeting screen you can select your Required and Optional attendees.

A Required attendee is a person who is expected to attend the meeting.

An Optional attendee is a person who will be invited as Optional when the Calendar invite is sent.

Minute Minder will use the email address associated with the selected attendee to invite the person to the meeting via Outlook.

	Means the Contact has one email address associated with them within Contacts,
	Means the Contact has no email address associate with them within Contacts,
	Means the Contact has more than one email address entered within Contacts. Click and hold on the icon to select the preferred email address to use,
	*Means the person listed has been entered using the Other* button and has not been added to Contacts,**
	*Means the person listed has been entered using the Other* button and has not been added to Contacts and has had no email details provided,**

On closing the dialog the Setup Meeting screen will be updated with a summary of the attendees selected.

Creating Agenda Items

Using "Set.." from the Setup Meeting screen you can create the agenda items for the meeting.

"Add..." opens a new dialog to allow entry of the Agenda Item name, an optional Speaker for the Agenda Item and an optional Time the Agenda item should be allotted for the meeting.

"Edit..." allows previously created Agenda items to be amended.

"Delete"... permanently removes the selected Agenda Item.

"Up" & "Down" allows you to re-order the sequence of the agenda.

Book Meeting

Using "Tools - Book" from the Setup Meeting screen menu bar you will be requested to send your meeting invite using the ActiveSync and your Outlook Calendar.

In completing this process:

	The Title of the meeting will be used as the Subject for the meeting invite,
	The selected Attendees email addresses will be used to send the invite,
	The agenda previously created will be attached to the invite to ensure all attendees are fully informed of the purpose of the meeting.

Recording Minutes

Using "Tools - Minute..." from the Setup Meeting screen menu bar the Minutes Notes screen will be opened.

This screen allows you to take minutes notes when in a meeting situation.

The Agenda Item and Contributor dropdown list contain the Agenda Items and Speakers created as part of the Meeting creation.

The Type dropdown allows us to record the type of minute note recorded, Comment, Decisions or Action. The Due button allows a date to be associated with Action items.

The powerful Navigation buttons allow us to revisit previously entered minute Notes.

Distribute Meeting Minutes

Click To View Sample Distributed Minutes.

Using "Tools - Distribute..." from the Setup Meeting screen menu bar you can automatically generate formatted minutes using the Minute Notes previously taken.

No more will you need to find time to type up your hastily scribbled notes, this is all taken care of in Minute Minder.

This option will output the minutes in a predefined format and optionally send these minutes to all those who attended the meeting.

Decisions will be better remembered and be able to be referred to at a later date as everything that was said will be recorded and copied to those who attended the meeting.